POSITION: DIRECTOR, FEDERAL GRANTS AND AUDIT

DESCRIPTION

This is highly administrative work which involves supervision of employees and oversight and coordination of federally funded programs. An employee in this class monitors federal grants programs to ensure administrative efficiency and compliance with federal and local laws and standards. The employee also coordinates financial and grants management activities to include distributing information for federal programs, arranging training sessions and audit entrance and exit conferences.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE):

• Reviews  and  processes  federal  program  documentation  to  include  grants  applications, agreements memoranda and letters;
• Collects information and documentation from various sources for delivery to auditors when audit reports are completed;
• Coordinates information and prepares responses;
• Coordinates financial and grants management activities;
• Documents and recommends new procedures for better accountability, controls, recordkeeping and reporting for federal aid programs;
• Researches historical records for grants and effect drawdown;
• Reviews budgets to ensure proper recording of federal-aid-funds on the Department of Finance system;
• Prepares various reports to be used for internal and external agencies;
• Supervises  activities  conducted  in  the  Grants  Management  Office  with  the  support  and assistance of assigned personnel;
• Collects information and documentation from various sources for delivery to auditors;
• Performs other related duties as required.

FACTOR I - KNOWLEDGE REQUIRED BY THE POSITION:

• Knowledge of all aspects of programs development;
• Knowledge of and ability to understand and implement programs within federal guidelines;
• Knowledge of Government Financial/Cost Accounting;
• Knowledge and ability to conduct training and seminar sessions;
• Ability to coordinate activities between federal program managers, top management and other federal and local government departments;
• Ability to follow evaluation designs;
• Ability to present ideas clearly and concisely;
• Ability to follow written and oral instructions.

FACTOR II- SUPERVISORY CONTROLS:

• Employee directs the work carried out in the Grants Management Office. Receives supervision from  . . .

FACTOR III- GUIDELINES

• Guidelines include federal and local laws, rules and regulations, OMB circulars, memos from regulatory departments, including the Office of Management and Budget, Department of Finance and Property and Procurement.