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Director Business Affairs




The Director of Business Affairs directs the administration and management of the Business Affairs Office

under the Virgin Islands Department of Education. Work involves planning, organizing, directing and processing accounts payable for the Department. This includes the pre-audit of all purchases for goods and services and other miscellaneous payments, post-audit of all postings on the ledgers, liquidation of all outstanding encumbrances, research of all accounts payable, and verification of all fiscal documents. The office maintains a running balance of accounts and issue monthly reports showing specific expenditures for schools, activity centers and programs. It also reconciles accounts against the Department of Finance’s records and prepares financial reports. It ensures applicable fiscal regulations pertaining to accounting and reporting of expenditures and receipts. The Director is also responsible for administering personnel policies, programs, rules, and regulations in accordance with applicable federal, state and local laws, ordinances, policies and procedures.


  • Establishes procedures for developing, implementing and evaluating goals and objectives for the Department’s expenditures.
  • Establishes and implements policies, procedures and standards for fiscal recording, accounting and reporting  on  financial    programs,  ensuring  compliance  with  applicable  local,  state  and  federal guidelines; monitors budgets and expenditures to maintain knowledge of programs' adherence to budget constraints; develops annual operating budget proposals for submission to the Assistant Commissioner for Operations; identifies and implements application of automated systems for fiscal and other data collecting.
  • Reviews and  appraises job performance of direct subordinates preparing and submitting various reports and records as required by the Assistant Commissioner for Operations; prepares and submit job performance evaluations of staff; oversees the planning and execution of in-service training activities for Business Affairs Staff.
  • Coordinates the maintenance, repair and replacement of service equipment; develops specifications for new or renovated facilities, including equipment specifications, layout and design; coordinates competitive bidding and purchasing processes for acquisition of supplies, services and equipment in accordance with local, state and federal guidelines.
  • Attends seminars, conferences, workshops, classes, lectures, etc., as appropriate, to enhance and maintain knowledge of trends and developments in the field of Financial Management. Reviews professional journals, attends association and professional meetings, and otherwise maintains contacts with accounting professionals to facilitate exchange of information.
  • Liaises with department heads, superintendent, program directors, principals and community agencies.
  • Performs related work as required.


  • Considerable knowledge of local, state and federal rules and regulations regarding the accounting of funds.
  • Considerable knowledge of the principles of supervision, organization and administration.
  • Considerable knowledge of the ethical guidelines applicable to the position as outlined by professional organizations and/or federal, state and local laws, rules and regulations.
  • Thorough knowledge of the use of computers to process, record, transmit and analyze data.
  • General knowledge of school system personnel policies.
  • General knowledge of the principles and practices of public relations work.
  • Skill in allocating and organizing monetary, physical and human resources needed to operate a successful program.
  • Skill in counseling and developing staff.


  •  Ability to plan, develop, implement and evaluate effective programs and systems.
  • Ability to use common office machines and popular computer-driven word processing, spreadsheet and file maintenance programs.
  • Ability to maintain complete and accurate records and statistics, to develop meaningful reports and make sound decisions from that information.
  • Ability to effectively express ideas orally and in writing.
  • Ability to make oral presentations before large groups of people.
  • Ability to exercise considerable tact and courtesy in frequent contact with the public.
  • Ability to establish and maintain effective working relationships as necessitated by work assignments.


·     Business Affairs Director reports to the Assistant Commissioner for Operations.

·     The Business Affairs Director supervises others.


  • Federal, local and departmental policies and guidelines must be followed, particularly as it relates to the expenditure of funds.


  • The work involves planning, organizing, directing and administering a major program.


  • The purpose of this work is to manage the Business Affairs Office. Errors at this level may result in adverse consequences at the local, state and federal levels.


The employee is required to:

  • Operate a variety of equipment including computers, copiers, adding machines, etc.
  • Operate a motor vehicle.
  • Exert up to 10 pounds of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, and pull or otherwise move objects, including the human body.
  • Walk or stand to a significant degree.
  • Speak and/or signal people to convey or exchange information.


  • Work is performed in an office setting, but requires offsite travel;
  • Work environment involves normal everyday hazards or discomforts typical of offices, meeting and training rooms;
  • The likelihood of injury is remote.


  • Bachelor's  degree  from  a  four  (4)  year  college  or  university  in  Accounting,  Finance,  Business Administration or any related field, which includes at least fifteen (15) credits in accounting, plus four years managerial experience dealing with financial, accounting and budgetary matters.
  • A valid VI Driver's License.

“No person shall be discriminated against in employment or in any educational program or activity offered by the Virgin Islands Department of Education on account of race, color, creed, national origin, sex, handicap or age.”


Complainant may write to:






Division of Human Resources

Division of Human Resources


#2133 Hospital Street

#44-46 Kongens Gade


Christiansted, VI 00820

St. Thomas, Virgin Islands 00802


FORM# Business Affairs Director (Rev. 1/17/11)

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St. Thomas

1834 Kongens Gade, St. Thomas, VI 00802
Phone: 340-774-0100

Curriculum Center:
Mon – Fri:  8AM – 5PM


St. Croix

2133 Hospital Street, Christiansted, St. Croix, VI 00820
Phone: 340-773-1095

Curriculum Center:
Mon – Fri:  8AM – 5PM

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