DIVISION OF HUMAN RESOURCES

 

POSITION:     ACCOUNTANT III

DESCRIPTION

An employee in this position directs or coordinates major accounting or fiscal operations of an agency including work performed by accountants and clerks. Employees in this class may act in the capacity of assistant to the chief fiscal officer in a medium size state agency, or supervise a section of the accounting operations of a large agency. Exceptions may be in specialized positions where no supervisory duties are involved. Work usually includes the preparation of budget estimates, the development and installation of procedures and techniques, and the training and instructing of new employees. Accounting is usually standardized by established regulations and procedures, but employees must use sound technical judgment in determining the accuracy and completeness of financial information obtained. Questions of policy and major deviations from established procedures are referred to superiors.

 

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

• Examines, analyzes, and reconciles numbers and figures which relate to expenditures and receipts from source documents such as warrants, vouchers, deposit slips, requisitions, and  receipts,  using calculators and journals, ledgers, bookkeeping machine following Standard Operating Procedures to determine accuracy, final balance, and to isolate costs of particular activities;
• Supervises accountants I, II, account clerks, and clerks within the agency for the preparation of financial documents, such as electronic reports, journals, ledgers, vouchers, warrants, financial schedules, and in implementation of departmental procedure using the Management Information System, calculators, bookkeeping machines, etc;
• Provides and/or requests verbal or written information including letters, narratives, financial reports, manuals, or person-to-person, telephone and/or other electronic communications pertaining to policies, procedures, audits, investigations, financial positions, and results of operations as an assigned responsibility;
• Reads historical accounting documents, audit reports, local codes, attorney general's opinions, court orders, federal regulations, official minutes, organizational policies and procedures manuals in order to become familiar with the agency's history;
• Audits recommendations, and laws affecting agency's operations;
• Assembles data received from computer printouts, program guidelines, and relevant personnel in order to produce budget projections;
• Formulates policy and procedures concerning internal and external  accounting  and  other  pertinent matters in order to ensure uniform application, evaluate management efficiency, and improve the accounting system;
• Exchanges non-routine information using tact, requiring good oral and written communication skills;
• Performs other duties as required.

 

FACTOR I: KNOWLEDGE AND SKILLS REQUIRED

• Knowledge of the provision of the accounting manual of the Government of the Virgin Islands as they relate to recording and reporting of fiscal transaction;
• Knowledge of generally accepted accounting principles, theories, practices and their application to a wide variety of transaction involved governmental accounting;
• Knowledge of spreadsheets, word processing software, computer applications, accounting software and financial reporting software;
• Knowledge of procedures, modern office practices, and basic office management; business language and arithmetic;
• Ability to recognize similarities and differences in narratives, financial statements and regulations, including changes in federal regulations, local laws;
• Ability to compare statements of different operations;

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• Ability to organize, summarize, and classify information, including the ability to organize and establish alphanumeric filing, organize work schedules based on demands and priorities, organize reports and source documents according to generally accepted accounting principles;
• Ability to apply federal/local regulations, laws, guidelines instructions, accounting principles, standard auditing procedures, etc.
• Ability to apply principles of office and personnel management, such as  salary  administration, counseling, interviewing, rules enforcement, employee evaluations and training, establishing workflow, scheduling, and identifying problems;
• Ability to devise and install accounting methods, techniques, and procedures;
• Ability to instruct and supervise other clerical and accounting employees of a lower grade;
• Ability to prepare complete and accurate accounting reports and statements of considerable complexity;
• Ability to maintain harmonious relationships with other employees and the public;

 

FACTOR II: SUPERVISORY CONTROLS

• Assigns duties, describes  scope of  goals and  objectives and furnishes  guidance  on critical issues to subordinates;
• Receives general directions in consultation with the agency head who oversees work for conformance to established policies and requirements and the meeting of agency goals and deadlines.

 

FACTOR III: GUIDELINES

• The guidelines are the V.I. Accounting Manual, V.I. Code, and Legislative Acts as they relate to accounting, departmental policies, rules and regulations.

 

FACTOR IV: COMPLEXITY

• The work consists of the execution of complex financial transactions and processes to ensure the correctness of accounts and the proper expenditure of funds.

 

FACTOR V: SCOPE AND EFFECT

• The purpose of the work involves supervision of basic accounting work in the review, maintenance and control of financial records and fiscal expenditures.

 

FACTOR VI and VII: PERSONAL CONTACTS AND PURPOSE OF CONTACTS

• Personal contacts are with the supervisor, co-workers, vendors, and other government agencies.
• The purpose of the contacts is to exchange information in order to process financial documents, compile reports and to correct errors and make adjustment to documents and financial systems.

 

FACTOR VIII: PHYSICAL DEMANDS

This employee is required to:

• Sit, and talk or hear within normal range;
• Reach with hands and arms;
• Read fine print, and review information on a PC monitor, as well as, hard copy output;
• Manipulate objects with fingers. For example, use a keyboard and telephone receiver.
• Use the spoken word;
• Move about and exert some physical dexterity.

 

FACTOR IX: WORK ENVIRONMENT

• Work environment involves normal everyday hazards or discomforts typical of offices, meeting and training rooms;
• Comfortable levels of temperature, ventilation, lighting and sound are inherent in the work environment;
• Exposure to deviations from pleasant environmental conditions is only occasional;
• The likelihood of injury is remote.

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MINIMUM QUALIFICATIONS

• Bachelor's degree in accounting, business administration or related field from an accredited college or university including a minimum of 15 semester hours of college level accounting courses.
• Considerable progressively responsible professional accounting experience.

 

“No person shall be discriminated against in employment or in any educational program or activity offered by the Virgin Islands Department of Education on account of race, color, creed, national origin, sex, handicap or age.”

 

Complainant may write to:	Director		Director
		Division of Human Resources #2133 Hospital Street Christiansted, VI 00820	Division of Human Resources #44-46 Kongens Gade St. Thomas, Virgin Islands 00802

 

FORM# AcctIDOEHR 3/00 (Rev. 11/6/07)