POSITION: Assistant Payroll Director

DESCRIPTION

The Assistant Payroll Director works under the general supervision of the Payroll Director. Person in this class is responsible for supervising the daily activities of the payroll department to include developing reporting procedures and internal controls; implementing procedures and processes; ensuring the accuracy of payroll-related data and compliance with district and regulatory agency requirements and guidelines; and monitoring employee performance achieving the department’s overall objectives.

DUTIES AND RESPONSIBILITIES:  (NOT ALL INCLUSIVE)

• Knowledge of government’s accounting practices and procedures;
• Knowledge of governmental fiscal and accounting systems;
• Supervises Account Clerks and other clerical assistants involved in computation of payments concerned with payroll;
• Computes and pays deductions including state’s share of FICA, Worker’s Compensation, health and dental insurance plans and other monetary payments;
• Maintains documents to properly record computations;
• Conduct training for staff in payroll and fringe benefit payments and keep staff updated on changes in payroll processing;
• Prepares supplemental payroll for employees who were terminated or who have been taken off the regular payroll;
• Conduct meetings with department administrators to discuss payroll matters or other items involving overtime payments or other personal service items;
• Devises methods and modifies procedures for employees working on a variety of rate sheets with the Department with responsibility for the accuracy of all payroll manifests;
• Perform work with employees to complete payroll information requests from Social Security, attorneys, financial institutions and other outside sources;
• Perform related work as assigned.

KNOWLEDGE AND ABILITIES

• Knowledge of facilitating bookkeeping principles and methods;
• Knowledge of the principles of management and their application to the administration of government affairs;
• Ability to train and ensure that staff follows guidelines in accordance with Department’s regulations.
• Ability to apply and adapt established methods to varied bookkeeping transactions;
• Ability to direct the operation of assigned sections and programs;
• Ability to carry out complex oral and written instructions;
• Ability to exercise judgment and discretion in establishing, applying and interpreting division policies and procedures