District Federal Grants Supervisor - Title V & VI

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POSITION: DISTRICT FEDERAL GRANTS SUPERVISOR - TITLE V & VI

DESCRIPTION

This is a top district level financial management position which provides professional level federal grants management support and technical assistance. It enables the districts to implement ideal programs by managing and maintaining compliance to the grants and programs to which they are committed. The employee in this position receives administrative supervision from the District Superintendent. The supervisor allows employee to define own work assignments within broad guidelines. This employee participates in studies to improve the operational and financial effectiveness of the unit; extracts financial data from various accounting and information systems; performs financial and cost accounting analysis of data; and utilizes knowledge of the federal guidelines of the Department of Education’s financial accounting systems. Work is reviewed for conformity with established laws, rules and federal and local regulations.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

  • Provides Activity Report for Title V District Program from Tyler Munis to Insular Superintendent;
  • Provides Status report of non-school spending;
  • Consults with non public schools re: expenditure of funds and conducting programs based on schools’ application;
  • Assists with revision of FY Title;
  • Prepares Title V application and District improvement plan based on information provided by schools
  • Reports and coordinates all fiscal reports required by contracts;
  • Provides Financial Status Reports through the production of monthly reporting;
  • Develops effective operations of grant projects by managing project tasks related to the conception, writing, submission, administration, and monitoring of grants and awards;
  • Facilitates development of grant writing; writes, reviews, and edits grant proposals; promotes grant opportunities and the proposal development process; prepares budget and valuation components;
  • Conducts research on potential funding sources; collects and disseminates information relative to available grants, including eligibility requirements, restrictions, priorities, and deadlines; interacts with external funding institutions to monitor various actions;
  • Keeps projects on track and completes key program tasks in a timely manner; coordinates collection, entry, and analysis of data;
  • Train staff on programmatic/financial compliance;
  • Develops reports to state and federal grantors;
  • Assists in the analysis of financial data and extracts and defines relevant information;
  • Interprets data for the purpose of determining past financial performance and/or to project a financial probability;
  • Applies a working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with government and private agencies;
  • Uses various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports;
  • Involved in the preparation of detailed auditing and financial reports and preparation of annual budgets;
  • Coordinates any visits or audits from grantors;
  • Assists Program Managers with creating budgets for proposals;
  • Performs other related duties as may be required.

FACTOR I: KNOWLEDGE AND SKILLS REQUIRED

  • Thorough knowledge of federal programs’ specific and general compliance requirements and allowable costs;
  • Knowledge of Government financial/cost accounting;
  • Knowledge of grants development, proposals, applications, and administration;
  • Knowledge of available funding sources, including federal, state, and other government and private sources;
  • Ability to communicate verbally and in writing, with ability to transform ideas into text;
  • Ability to develop and maintain productive interpersonal/human relations;
  • Ability to conduct research;
  • Ability to maintain accurate records and attend to details;
  • Ability to work collaboratively with program managers and directors;
  • Ability to operate personal computer with knowledge of various software programs and database management;
  • Ability to organize own work, setting priorities and meeting critical deadlines;
  • Ability to maintain confidentiality.

FACTOR II: SUPERVISORY SKILLS

FACTOR III: GUIDELINES

FACTOR IV: COMPLEXITY

FACTOR V: SCOPE AND EFFECT

FACTOR VI, VII: PERSONAL CONTACTS and PURPOSE OF CONTACTS

FACTOR VIII: PHYSICAL DEMANDS

Work is generally sedentary; however, duties may require visits to schools and other activity centers. The employee is required to:

FACTOR IX: WORK ENVIRONMENT

MINIMUM QUALIFICATIONS

“No person shall be discriminated against in employment or in any educational program or activity offered by the Virgin Islands Department of Education on account of race, color, creed, national origin, sex, handicap or age;”

Complainant may write to:                                 Director                                                                                             Director

Division of Human Resources                             Division of Human Resources

#2133 Hospital Street                                              #44-46 Kongens Gade

Christiansted, VI  00820                                                    St; Thomas, Virgin Islands 00802

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