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POSITION: DIRECTOR OF FEDERAL GRANTS

DESCRIPTION

This is highly administrative work which involves supervision of employees and oversight and coordination of federally funded programs. An employee in this class monitors federal grants programs to ensure administrative efficiency and compliance with federal and local laws and standards. The employee also coordinates arranging sessions and audit entrance and exit conferences. This employee is given considerable latitude in exercising professional skills and independent judgment in the performance of work.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

  • Reviews and processes federal program documentation to include grants applications, agreements memoranda and letters;
  • Collects information and documentation from various sources for delivery to auditors when audit reports are completed;
  • Coordinates information and prepares responses;
  • Coordinates financial and grants management activities;
  • Documents and recommends new procedures for better accountability controls recordkeeping and reporting for federal aid programs;
  • Researches historical records for grants and effect drawdown;
  • Reviews budgets to ensure proper recording of federal-aid-funds on the Department of Finance system;
  • Prepares various reports to be used for internal and external agencies;
  • Supervises activities conducted in the Grants Management Office with the support and assistance of assigned personnel;
  • Collects information and documentation from various sources for delivery to auditors;
  • Performs related work as required.

KNOWLEDGE, SKILL AND ABILITIES

  • Knowledge of all aspects of programs development;
  • Knowledge of and ability to understand and implement programs within federal guidelines;
  • Knowledge of Government Financial/Cost Accounting;
  • Knowledge and ability to conduct training and seminar sessions;
  • Ability to coordinate activities between federal program managers, top management and other federal and local government departments;
  • Ability to follow evaluation designs;
  • and warehousing information systems;
  • Proven multitasking and time management capabilities;
  • Ability to assign, direct, review, and evaluate the work of subordinate staff;
  • Ability to communicate effectively, both orally and in writing;
  • Ability to make independent decisions based on knowledge of policy and facts;
  • Ability to make oral public presentations;
  • Proficient in Microsoft Office, particularly Excel;

 

Director of Federal Grants                                                                                         Page 2

  • Ability to comprehend, analyze, and research problems of a complex nature and make recommendations;
  • Ability to work in a fast- paced environment and multi task while meeting specific deadlines;
  • Ability to exercise sound, independent judgment in carrying out functions of the position;
  • Ability to establish and maintain effective and professional working relationships, with supervisor, colleagues and other stakeholders;
  • Ability to consistently complete assigned tasks in a timely manner;
  • Ability to write reports detailing daily, weekly and monthly activities;
  • Ability to write, update and/or edit policy and procedures.

EDUCATION AND EXPERIENCE

  • Master’s degree in Business, Accounting, Finance or a related field and three (3) years of progressively strong managerial experience working with federally-assisted programs.

 

No person shall be discriminated against in employment or in any other educational program or activity offered by the Virgin Islands Department of Education on account of race, color, creed, national origin, sex, handicap, or age.”

All interested applicants should submit a cover letter and

 

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