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Government of the United States Virgin Islands Department of Education

POSITION: TERRITORIAL DIRECTOR OF PROCUREMENT

DESCRIPTION

This is professional work that requires the ability to develop and implement policies and procedures, and ensure compliance with all Virgin Islands rules, regulations and laws. Work involves responsibility for supervising and coordinating activities in all areas of purchasing administration and assuming   supervisory and managerial responsibility for all procurement effected through the department’s central purchasing system. It also may involve assisting in supervising and coordinating activities specific to the procurement of professional consultant services and sophisticated information technology. Employee exercises considerable independent judgment in devising improved procedures, interpreting existing rules and in formulating recommendations to superiors. Supervision is exercised over subordinate supervisors, clerical personnel and other support personnel. Work is reviewed through conference and written reports for adherence to established policies and the achievement of management objectives. This employee is given considerable latitude in exercising professional skills and independent judgment in the   performance of work.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

  • Reviews requisition and confers with vendors to obtain product or service information, for example price, availability, and delivery schedule;
  • Selects products for purchase by testing, observing, or examining items;
  • Plan, organize, direct, and review the delivery for purchasing, central warehousing and mail/courier services to Education departments;
  • Develop, implement, and review the goals, objectives, policies, procedures and priorities within the section;
  • Review and approve major purchase requisitions in conformity with established procedures;
  • Develop or review major equipment purchases requiring formal bids; supervise perpetual inventory control and records system;
  • Prepare or review recapitulation of formal bids, direct the coordination of major deliveries;
  • Supervise and participate in the development of bid specifications; review open, and publicly read bids;
  • Analyze bids and make recommendation on major purchases;
  • Coordinate with other public agencies on cooperative purchasing programs; prepare periodic reports;
  • Establish and interpret policies and procedures related to purchasing, central stores services and mail/courier services; cooperate with other department officials to facilitate department policy, procedural, and priority-related issues as they arise;
  • Meet with other department officials to develop specifications and provide assistance in the resolution of business problems;
  • Direct the coordination of purchasing central stores activities with education departments, divisions and sections, and with outside agencies; oversee the sale, auction, or disposition of surplus or obsolete items;
  • Maintain a procurement card program with appropriate controls, accounting and auditing procedures; supervise, train, and evaluate subordinate staff;
  • Performs related work as required.

KNOWLEDGE, SKILL AND ABILITIES

  • Knowledge of the principles and practices of purchasing and procurement;
  • Knowledge of fundamental product information relating to materials, supplies, and equipment used in Virgin Islands Department of Education and local government;
  • Knowledge of US Post Office mail design and handling practices;
  • Knowledge of federal and local purchasing laws and procedures;
  • Knowledge of storekeeping and warehousing methods and practices including inventory control procedures;
  • Knowledge of principles and practices of organization, administration, budget, and personnel management;
  • Knowledge of automated purchasing and warehousing information systems;
  • Proven multitasking and time management capabilities;
  • Ability to assign, direct, review, and evaluate the work of subordinate staff;
  • Ability to communicate effectively, both orally and in writing;
  • Ability to analyze, evaluate, and modify purchasing methods and procedures;
  • Ability to interpret and explain policies and procedures relating to purchasing for the Department central stores and mail/ courier services;
  • Ability to make independent decisions based on knowledge of policy and facts;
  • Ability to analyze financial, statistical and market data;
  • Ability to make oral public presentations;
  • Ability to facilitate employee and public meetings;
  • Proficient in Microsoft Office, particularly Excel;
  • Ability to comprehend, analyze, and research problems of a complex nature and make recommendations;
  • Ability to work in a fast- paced environment and multi task while meeting specific deadlines;
  • Ability to exercise sound, independent judgment in carrying out functions of the position;
  • Ability to establish and maintain effective and professional working relationships, with supervisor, colleagues and vendors;
  • Ability to consistently complete assigned tasks in a timely manner;
  • Ability to write reports detailing daily, weekly and monthly activities;
  • Ability to write, update and/or edit policy and procedures.

EDUCATION AND EXPERIENCE

  • Bachelor’s degree in Business, Public Administration, Finance, or a related field with major coursework in Purchasing and four (4) years of progressively strong managerial experience working in purchasing and warehousing; or
  • Master’s degree in Business, Public Administration, Finance, or a related field with major coursework in Purchasing and three (3) years of progressively strong managerial experience working in purchasing and warehousing.

No person shall be discriminated against in employment or in any other educational program or activity offered by the Virgin Islands Department of Education on account of race, color, creed, national origin, sex, handicap, or age.”

Complaint may write to:

Director

Director

 

Division of Human Resources

Division of Human Resources

 

21-33 Hospital Street

1834 Kongens Gade

 

Christiansted VI 00820

St. Thomas VI 00802

 

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St. Thomas

1834 Kongens Gade, St. Thomas, VI 00802
Phone: 340-774-0100

Curriculum Center:
340-775-2250
Mon – Fri:  8AM – 5PM

          

St. Croix

2133 Hospital Street, Christiansted, St. Croix, VI 00820
Phone: 340-773-1095

Curriculum Center:
340-778-1600
Mon – Fri:  8AM – 5PM