POSITION: PERSONNEL OFFICER
The Personnel Officer performs administrative functions and provides support to the training and development for employees and the recruiting, screening, and hiring of new staff in accordance with Department policies. The employee reports to a higher level officer.
DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)
- Prepares job descriptions identifying the essential characteristics of a class of positions, or drafts supplementary changes to existing descriptions necessitated by changes in function, organization or qualification requirements;
- Replies to correspondence regarding employment inquiries, reviews applications for employment or promotion, and interviews job applicants and employees inquiring about promotion;
- Informs job applicants, by telephone, letter, or e-mail, of their employment application status;
- Reviews applications to determine if the qualification requirements are met or if disqualifying factors are present; evaluates education and experience according to specific instructions; refers more complex cases to supervisor;
- Gathers subject matter information for use in examinations; selects and develops testing devices, and constructs examinations under supervision; acts as monitor in assembled examinations; grades examinations prepares examinee list with scores;
- Makes appropriate and productive use of computer and software technologies in the generation of documents, data analysis display and/or database retrieval;
- Assists with recruitment exercises and participates in job fairs as needed;
- Attends meetings, seminars, conferences and training programs pertaining to the personnel administration area;
- Designs and/or organizes orientation classes and diversity training sessions for new employees;
- Administers skills profiling and other aptitude tests to employment candidates;
- Assists with the development of performance evaluation criteria, job selection criteria techniques and procedures to enable the Division to effectively meet overarching objectives;
- Develops sexual harassment training schedule for school and activity centers;
- Maintains professional application database;
- Revises and periodically reprints the Employee Orientation Handbook;
- Edits the HR News and Views quarterly newsletter;
- Team player on annual local and national recruitment efforts;
- Writes spots for radio advertisements;
- Acts as liaison for the Masters in Mathematics for Secondary Teachers program;
- Prepares Notice of Personnel Action, fills requests for employment verification and performs other tasks associated with personnel at schools and activity centers;
- Performs other duties as assigned.
FACTOR I – KNOWLEDGE And ABILITIES REQUIRED
- Knowledge of human resources policies, procedures, rules and regulations;
- Knowledge of the federal laws and regulations relating to human resources management;
- Knowledge of position analysis and evaluation to determine appropriate title;
- Knowledge of the concepts and principles of test development and construction;
- Knowledge of recruitment sources and the availability of candidates;
- Knowledge of various publication protocols;
- Ability to develop written presentation for position announcement, reports and related communication;
- Ability to prepare concise, accurate written and oral reports on analytical findings and status reports;
- Ability to make presentation using standard English;
- Ability to cooperate and collaborate with others and exercise strong interpersonal skills.
FACTOR II- SUPERVISORY CONTROLS
- The employee receives general supervision from the Human Resources Director who defines objectives, priorities and deadlines. Tasks are performed with minimal supervision, independently organizing and completing assignments and referring complex problems to the supervisor for guidance.
FACTOR III - GUIDELINES
- Guidelines include local and federal laws, personnel rules and regulations, position and qualification standards, and standard operating procedures of the Department of Education.
FACTOR IV - COMPLEXITY
- The job is complex in nature. It requires extensive knowledge of human resources policies and procedures. The Personnel Officer must manage multiple priorities and meet established goals and targets.
FACTOR V - SCOPE AND EFFECT
- The employee provides support for recruiting, staffing and management advisory services provided by the Division of Human Resources. Services provided have a direct impact on the short and long term productivity levels achieved and maintained in the Department of Education Division of Human Resources.
FACTOR VI - PERSONAL CONTACTS
- The employee interacts with colleagues, administrators, union personnel, and the general public.
FACTOR VII - PURPOSE OF CONTACTS
- Contacts are made in person and through phone calls to exchange information on human resource issues and initiatives and to liaise with management on technical issues.
FACTOR VIII - PHYSICAL DEMANDS
- The job is primarily sedentary in nature.
FACTOR IX - WORK ENVIRONMENT
- The work environment is within an office setting with the usual facilities.
- Bachelor of Arts degree in Business Administration, Organizational Communication, Human Resource Management or closely related field and a minimum of two years experience in human resources; or
- Associates degree in Business Administration, Human Resource Management or closely related field and a minimum of five years experience in human resources.
“No person shall be discriminated against in employment or in any educational program or activity offered by the Virgin Islands Department of Education on account of race, color, creed, national origin, sex, handicap or age.”
Complainant may write to:
Division of Human Resources
Division of Human Resources
2133 Hospital Street
44-46 Kongens Gade
Christiansted, VI 00820
St. Thomas, Virgin Islands 00802