POSITION: HUMAN RESOURES SPECIALIST
An employee in this position performs highly professional and technical work involving extensive specialized knowledge and training of the selection and application of personnel measurement devices. It understands the relationship of position classification to management problems, staffing, recruitment and other specialized fields of human resource management. The employee is concerned with meeting the recruitment and staffing objectives of the Department of Education Division of Human Resources. Work is reviewed by the Human Resources Director for conformance to established standards and adherence to departmental rules and regulations.
RESPONSIBILITIES AND DUTIES (NOT ALL INCLUSIVE)
- Executes the Department of Education’s human resource policies and procedures;
- Researches personnel matters, concerns and problems, and recommends appropriate solution to alleviate or mitigate matters in conformity with standard human resources principles and practices;
- Serves as a resource person in providing guidelines and assistance to school and activity center administrators in identifying personnel management concepts and their value in resolving management problems;
- Administers human resource transnational matters such as position classification, posting of vacancies and the supervision of employee examinations;
- Prepares job descriptions, outlining the official record of the work assigned by management to an employee;
- Classifies positions according to their common characteristics, level of difficulty, degree of responsibility, qualification requirements and other factors in accordance with position classification plans;
- Performs job analysis to gather identify duties, responsibilities, minimum qualifications and working conditions;
- Performs job evaluation to determine pay rate and duties;
- Provides inputs for annual forecasting reports;
- Formulates and recommends policies and procedures commensurate with proper personnel practices and classification standards;
- Sends out yearly questionnaires to managers and supervisors to obtain data on their human resource requirements;
- Meet and confer with other human resources personnel on personnel principles, procedures, guidelines, etc;
- Conducts training on human resources guidelines , rules, regulations and classification;
- Conducts skill audits, job evaluations and organization reviews;
- Develops qualification standards needed for recruiting and promoting candidates to staff schools and activity centers of the Department of Education;
- Develops performance evaluation criteria, job selection criteria techniques and procedures to enable the Division to effectively meet overarching objectives;
- Develops, evaluates, examines selection programs (tests, training, experience) for employment and promotion;
- Develops training schedule and monitors employees training plans;
- Maintains human resources database;
- Works on special projects as may be assigned by the Human Resources Director.
FACTOR I – KNOWLEDGE And ABILITIES REQUIRED
- Knowledge of human resources policies, procedures, rules and regulations;
- Knowledge of the federal laws and regulations relating to human resources management;
- Knowledge of position analysis and evaluation to determine appropriate title, occupational grouping and pay grade;
- Knowledge of the concepts and principles of test development and construction;
- Knowledge of recruitment sources and the availability of candidates;
- Knowledge of various publication protocols;
- Ability to develop written presentation for position announcement, reports and related communication;
- Ability to prepare concise, accurate written and oral reports on analytical findings and status reports;
- Ability to make presentation using standard English;
- Ability to cooperate and collaborate with others and exercise strong interpersonal skills.
FACTOR II- SUPERVISORY CONTROLS
- The Human Resources Specialist receives general supervision from the Human Resources Director who defines objectives, priorities and deadlines. The Human Resources Specialist performs his or her tasks with minimal supervision, independently organizing and completing assignments and referring complex problems to the supervisor for guidance.
FACTOR III - GUIDELINES
- Guidelines include local and federal laws, personnel rules and regulations, position and qualification standards, and standard operating procedures of the Department of Education.
FACTOR IV - COMPLEXITY
- The job is complex in nature. It requires extensive knowledge of human resources policies and procedures. The Human Resources Specialist must manage multiple priorities and meet established goals and targets.
FACTOR V - SCOPE AND EFFECT
- The employee participates in human resource administration for a school district, providing support for recruiting, staffing and management advisory services provided by the Division of Human Resources. Services provided have a direct impact on the short and long term productivity levels achieved and maintained in the Department of Education Division of Human Resources.
FACTOR VI - PERSONAL CONTACTS
- The Human Resources Specialist interacts with Department administrators and regular employees, unions, and job applicants.
FACTOR VII - PURPOSE OF CONTACTS
- Contacts are made in person and through phone calls to exchange information on human resource issues and initiatives and to liaise with officials on technical issues.
FACTOR VIII - PHYSICAL DEMANDS
- The job is primarily sedentary in nature.
FACTOR IX - WORK ENVIRONMENT
- The work environment is within an office setting. There are no inherent risks or discomforts associated with this position.
- Master of Arts degree in business administration, human resource management or closely related field and a minimum of 1 year experience in human resources; or
- Bachelor of Arts degree in Business Administration, Organizational Communication, Human Resource Management or closely related field and a minimum of two years experience in human resources; or
- Associates degree in Business Administration, Human Resource Management or closely related field and a minimum of five years experience in human resources.
“No person shall be discriminated against in employment or in any educational program or activity offered by the Virgin Islands Department of Education on account of race, color, creed, national origin, sex, handicap or age.”
Complainant may write to:
Division of Human Resources
#2133 Hospital Street
Christiansted, VI 00820
Division of Human Resources
#44-46 Kongens Gade
St. Thomas, Virgin Islands 00802