Personnel Officer

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POSITION: PERSONNEL OFFICER

DESCRIPTION

The Personnel Officer performs administrative functions and provides support to the training and development for employees and the recruiting, screening, and hiring of new staff in accordance with Department policies. The employee reports to a higher level officer.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

  • Prepares job descriptions identifying the essential characteristics of a class of positions, or drafts supplementary changes to existing descriptions necessitated by changes in function, organization or qualification requirements;
  • Replies to correspondence regarding employment inquiries, reviews applications for employment or promotion, and interviews job applicants and employees inquiring about promotion;
  • Informs job applicants, by telephone, letter, or e-mail, of their employment application status;
  • Reviews applications to determine if the qualification requirements are met or if disqualifying factors are present; evaluates education and experience according to specific instructions; refers more complex cases to supervisor;
  • Gathers subject matter information for use in examinations; selects and develops testing devices, and constructs examinations under supervision; acts as monitor in assembled examinations; grades examinations prepares examinee list with scores;
  • Makes appropriate and productive use of computer and software technologies in the generation of documents, data analysis display and/or database retrieval;
  • Assists with recruitment exercises and participates in job fairs as needed;
  • Attends meetings, seminars, conferences and training programs pertaining to the personnel administration area;
  • Designs and/or organizes orientation classes and diversity training sessions for new employees;
  • Administers skills profiling and other aptitude tests to employment candidates;
  • Assists with the development of performance evaluation criteria, job selection criteria techniques and procedures to enable the Division to effectively meet overarching objectives;
  • Develops sexual harassment training schedule for school and activity centers;
  • Maintains professional application database;
  • Revises and periodically reprints the Employee Orientation Handbook;
  • Edits the HR News and Views quarterly newsletter;
  • Team player on annual local and national recruitment efforts;
  • Writes spots for radio advertisements;
  • Acts as liaison for the Masters in Mathematics for Secondary Teachers program;
  • Prepares Notice of Personnel Action, fills requests for employment verification and performs other tasks associated with personnel at schools and activity centers;
  • Performs other duties as assigned.

FACTOR I – KNOWLEDGE And ABILITIES REQUIRED

  • Knowledge of human resources policies, procedures, rules and regulations;
  • Knowledge of the federal laws and regulations relating to human resources management;
  • Knowledge of position analysis and evaluation to determine appropriate title;
  • Knowledge of the concepts and principles of test development and construction;
  • Knowledge of recruitment sources and the availability of candidates;
  • Knowledge of various publication protocols;
  • Ability to develop written presentation for position announcement, reports and related communication;
  • Ability to prepare concise, accurate written and oral reports on analytical findings and status reports;
  • Ability to make presentation using standard English;
  • Ability to cooperate and collaborate with others and exercise strong interpersonal skills.

FACTOR II- SUPERVISORY CONTROLS

FACTOR III - GUIDELINES

FACTOR IV - COMPLEXITY

FACTOR V - SCOPE AND EFFECT

FACTOR VI - PERSONAL CONTACTS

FACTOR VII - PURPOSE OF CONTACTS

FACTOR VIII - PHYSICAL DEMANDS

FACTOR IX - WORK ENVIRONMENT

MINIMUM QUALIFICATIONS

“No person shall be discriminated against in employment or in any educational program or activity offered by the Virgin Islands Department of Education on account of race, color, creed, national origin, sex, handicap or age.”

Complainant may write to:

Director

Director

 

Division of Human Resources

Division of Human Resources

 

2133 Hospital Street

44-46 Kongens Gade

 

Christiansted, VI 00820

St. Thomas, Virgin Islands 00802

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